SSAWW 2015 Update – Notes on Presentation times and Chair guidelines

Dear Conference Participants,

As the conference approaches, below are a few notes about the panels and presentations:

Paper lengths for panels: panels are either three or four person panels. All four person panels and some three person panels are in an 80 minute time slot.  Most three person panels are in a 75 minute time slot.

We are asking most presenters to keep their papers to no more than 16-17 minutes to ensure that there is time for discussion at the panel’s end. It takes about 2 minutes to read a double-spaced page.

Presenters in the three person panels in the 80 minute block can take a bit longer if they wish – up to a maximum of 20 minutes but 18 would probably be more workable.

We are asking chairs to enforce the time allotments politely but firmly to ensure that all presenters have the same amount of time before the discussion.

For roundtables, please ask your chair about time limits

Brief biographies: Presenters, if you are not in touch with your chair in advance, please bring a brief biography (two sentences or so) with you to the panel that the panel chair can use to introduce you. The biography should consist of whatever you would like the chair to say about you.

A few notes for chairs:

If possible, please get to the panel a few minutes before it begins to introduce yourself to the panelists; if you have not been in touch with the panelists in advance, please be sure to ask for the biographies before the session; also ask any panelists who are using a/v to check if all is well with it.

To get help with the a/v, please alert any hotel staff that the room needs a/v troubleshooting right away or tell the conference registration desk who will contact a/v.

Please ensure that the time allotments as indicated above are followed, and remind your presenters at the start of the session that you will be enforcing times. For presenters who seem uncertain of the length of their paper, suggest a way to signal them when they have two minutes left. Passing a note is usually helpful and not too distracting. If they go over, provide a warning (again a note saying you are going to interrupt is helpful) and then move on to the next presenter suggesting that outstanding points can be taken up in the discussion.

Moderate the discussion after all papers have been read.  Try to ensure that all panelists have a chance to respond to questions. Presenters often have questions to ask of each other and this is also a good way to ensure all panelists become involved in the discussion.

With sincere thanks to you all, we look forward to Philadelphia!

These notes and other conference details can be found on the conference webpage: